Rules & Regulations for Bridal Survival Events

Show fees entitle Exhibitor to: one table, chair, table covering, the use of a sign printed with name of business or service, name address & phone printed in brochure distributed at show (if we receive information requested on contract before printing deadline), general pre-show advertising, and follow up list of brides.

• When your contract has been returned and your balance paid, you will be listed on our participating wedding website (www.DelawareValleyBride.com) under one category for one year.
  
• Sponsor will retain the right to change the show dates specified, should factors beyond Sponsor’s control necessitate such change.
  
• In the event that there are fewer than 20 Exhibitors in any show by 30 days prior to the show date, Sponsor shall have no liability to Exhibitor beyond the return of all deposits made prior to cancellation. Every reasonable effort will be made by the Sponsor to avoid cancellation of any show.
  
• In the event of unforeseen events, such as severe weather conditions, the bridal show may be postponed. We will post this information on our phone system, and whenever possible we will call all Exhibitors as soon as such determination has been made. All contracts and payments will be applied to the new date.
  
• The Sponsor reserves the right to alter or relocate any booth position for whatever reason the Sponsor or the facility management shall deem appropriate.
  
• Exclusive rights of representation of a specific business or service is not guaranteed unless specified in the contract.
  
• Deposits are non-refundable. The Sponsor shall not be obligated to refund any part of the exhibit fee in the event that the Exhibitor shall cancel for any reason whatsoever, after the signing of this contract. Full payment is due 30 days prior the event, Cancellations must be made in writing, at least 30 days prior to the event; stage participants are required to provide written notice of cancellation 90 days or more before the event. Cancellations not made in accordance with these policies will result in a charge of deposit and penalty equal to the full booth price as contracted
  
• Neither the Sponsor nor the management of the show facilities shall provide any security services beyond those normally provided, unless otherwise specifically agreed to in writing. Neither the Sponsor nor the facility management shall be responsible for, nor will they guarantee the Exhibitor against, loss of any kind, including, but not limited to, damage due to adverse weather conditions, fire, casualty, or acts of God.
  The Exhibitor acknowledges that neither the Sponsor nor the Show Facility carries insurance of any form on the exhibits or property of the Exhibitor. Neither the Show Facility nor the Sponsor assumes any liability for loss or damage thereto from any cause whatsoever.
  
• The Sponsor will in good faith guard against loss of your property, but urges that you carry a Floater Policy against fire, theft, etc. Such insurance shall be at your own expense. The Exhibitor agrees that such insurance policy contains a waiver of subrogation clause so that the insurance company will not be in any position to bring suit in the name of the Exhibitor against the Sponsor or the Show Facility.

• Sponsor shall not under any circumstances be held responsible for any injury to or death of, any person(s) and/or any property damage in participation of the Show.
  
• Every reasonable endeavor will be taken to safeguard and protect the Exhibitors property and all exhibit display material. The Sponsor will not be deemed to have assumed any liability or responsibility by using its best efforts as aforesaid.
  
• Exhibitor agrees to assume entire responsibility and liability for losses, damages and claims arising out of injury or damage to exhibits, displays, equipment and other property brought upon the premises of the Facility, and shall indemnify and hold harmless the Sponsor and the Facility of the Show, their agents, servants, and employees from any and all losses, damages and claims.
  
• Due to the inability to determine damages in the event of a default by the Exhibitor, it is expressly understood and agreed that all payments made by the Exhibitor hereunder shall constitute liquidated damages which Sponsor shall have a right to retain.
  
• Exhibitor agrees to abide by all rules and regulations including, but not limited to those promulgated by federal, state and local governments, by Show Facility
  Management and by the Sponsor. Any rules and regulations promulgated by the Sponsor shall be through written notice to the Exhibitor, and shall be adhered to.
  The Sponsor reserves the right to discontinue any exhibit in violation of such rules and regulations, and to terminate this contract in the event of such violation.
  
• When any exhibit is discontinued for reasons of its violation of any of the aforementioned rules and regulations, the Exhibitor shall not be entitled to a refund of any monies paid to the Sponsor, its agents, servants and/or employees. The Sponsor shall not be responsible for any expenditures attendant to such termination.
  
• The Exhibitor agrees to indemnify and hold harmless the Show Facility (Mall, Hotel, or other facility), it’s Management, it’s Merchants, whether owning or leasing space, their agents, servants, and employees, from and against any and all liability, claims, demands, expenses, fees, fines, penalties, suits proceeding, actions, and causes of action of any kind or nature whatsoever, arising or growing out of or in any way connected with the Exhibitor’s activities on the property of the Show Facility.
  The Exhibitor agrees to keep and leave his exhibit space in a clean and orderly fashion and to provide all required janitorial services within the vicinity of his exhibit space. Exhibitor is financially responsible for any damage to the premises or equipment therein by Exhibitor, his agents or employees. A cleaning fee may be charged if debris is left at booth at conclusion of show.
  
• Exhibitors are not permitted to share a single booth, except at the discretion of the Promoter, or to promote another business outside their own.
  - An Exhibitor may only display products or services sold by him in his regular course of business. Only products or services pertinent to, or closely related to, the theme of the show will be permitted. A Merchants’ Permit is required at selling shows in select locations.
  
• All materials used in the booth for decoration shall be of the approved, flame-proof type. Exhibitors shall not use helium or other flammable materials, or must have prior written approval and must be in compliance with local fire codes and ordinances

• Unless expressly approved by Sponsor, exhibitor shall refrain from conducting cash and carry sales from his booth although contracts may be signed. Retail sales of any sort (i.e. food, beverages, merchandise) must be approved by the Sponsor.
  Exhibitors are encouraged to offer drawings, souvenirs etc., but no Exhibitor may advertise or distribute tickets for prizes or giveaways which are contingent upon a purchase or conduct any other promotions with obligations imposed.
  
• All sound-making equipment shall be maintained at a level acceptable to Sponsor, Show Facility, and in consideration of other vendors.
  
• All extension cords must be securely and safely taped down by the Exhibitor. Cord (conduit) covers may be needed in some locations. -
  
• Exhibitors are prohibited from putting nails, tacks or screws or other damaging materials in the floors or walls of the establishment
  
• Any unlawful or immoral activity considered inappropriate by the Sponsor or Facility Management will result in immediate termination of such activity or cessation of occupancy of the space/table provided under this agreement.
  
• The rights obtained by the Exhibitor under this agreement or any other part thereof shall not be assigned or sublicensed without the written consent of the Sponsor.
  
• Only under a subsequent mutual agreement signed by both the Exhibitor and the Sponsor, shall any modifications or changes be made to this agreement.
  
• Exhibitor agrees to pay Sponsor the full fee as per contract. Payments rendered will be forfeited for early show withdrawal. Partial payments must be completed. Exhibitor will be held responsible for any collection fees and/or legal fees incurred in order to satisfy delinquent accounts and contractual obligations.
  
• Cancellation by the Exhibitor must be made in writing at least 60 days prior to the event, verified by US Postmark. Cancellations and/or credits are subject to a $50 processing lee. Sponsor retains the right to cancel participation by any exhibitor, for any reason including, but not limited to failure to maintain timely payments.
  
• No Periodicals, Publications, Newspapers, or like materials may be distributed without the written consent or the Sponsor.

Date Read: _____________ Exhibitor Signature _______________________________________

Please Print Name: __________________________________________________________

Business Name:____________________________________________________________